AI-powered email classification, intelligent draft generation, scheduling, and inbox management to handle your email more efficiently.
Gmail Management brings AI assistance to your email workflow. Automatically classify incoming emails, generate contextual responses in your preferred tone, schedule sends for optimal timing, and keep your inbox organized—all from within ARKA AI.
When you sync emails, the AI automatically analyzes and categorizes each message based on its content, sender, and context.
| Category | Description | Examples |
|---|---|---|
| Work | Professional communications related to your job | Colleague messages, project updates, meeting requests |
| Personal | Messages from friends, family, or personal contacts | Family emails, personal appointments |
| Newsletter | Subscribed content and periodic updates | Industry newsletters, blog digests |
| Promotional | Marketing emails and special offers | Sales announcements, discount codes |
| Social | Social network notifications and updates | LinkedIn, Twitter, Facebook alerts |
| Important | High-priority messages requiring attention | Urgent requests, time-sensitive information |
| Spam | Unwanted or suspicious messages | Phishing attempts, unsolicited bulk mail |
Each classified email includes:
Reclassification
If an email is incorrectly classified, you can manually reclassify it. This helps improve future classifications as the system learns from corrections.
The Inbox tab provides a streamlined view of your emails with powerful filtering and management options:
From the inbox, you can:
Generate contextual email responses using AI. The system analyzes the original email and creates appropriate replies in your chosen tone.
Click on an email in your inbox to view its full content and details.
Click the "Generate Draft" button to open the draft generation dialog.
Choose from four tone options: Professional, Friendly, Casual, or Formal. Each produces a distinctly different response style.
Provide additional context or specific points you want included in the response.
Review the generated draft, make any edits needed, then save or send.
| Tone | Characteristics | Best For |
|---|---|---|
| Professional | Formal language, structured format, business-appropriate | Client communications, official requests |
| Friendly | Warm, approachable, conversational but still professional | Colleague messages, team communications |
| Casual | Relaxed, informal, uses contractions | Internal team chat, informal updates |
| Formal | Very structured, respectful, traditional business format | Executive communications, legal matters |
You can also generate multiple drafts at once to compare different approaches. Click "Generate Multiple Options" to create responses in all four tones simultaneously, then pick the one that fits best.
All generated drafts are saved and tracked in the Drafts tab with the following statuses:
| Status | Description |
|---|---|
| Pending | Draft generated, awaiting review |
| Approved | Marked as ready to send |
| Sent | Draft has been sent to recipient |
| Scheduled | Draft scheduled for future delivery |
| Rejected | Draft rejected, will not be sent |
Schedule emails to be sent at the optimal time for your recipients.
Start with an AI-generated draft or write your own response.
Instead of Send, click "Schedule" to set a future delivery time.
Choose when the email should be sent. Times are in your local timezone.
Click "Schedule Email" to queue it for delivery. You can cancel or modify scheduled emails until they're sent.
Scheduled Emails
View and manage all scheduled emails in the Scheduled tab. Cancel any email before its scheduled time if plans change.
Review Before Sending
Always review AI-generated drafts before sending. The AI provides a starting point, but personalization improves response quality.
Use Custom Instructions
For important emails, add specific instructions about tone, points to include, or context the AI might not know.
Schedule Strategically
Schedule emails to arrive during business hours in the recipient's timezone for better response rates.
Correct Misclassifications
When you spot an incorrectly classified email, take a moment to reclassify it. This improves future accuracy.